Internet Service For Your Meeting or Event: Savvy Gatsby Saves You Money.

If you’re an event organizer, you know how challenging it can be to find affordable and reliable Internet service for your event size and type of event. Whether you need to create an event for a conference, a concert, a gala, or a wedding, you want to provide a seamless and engaging AV experience for your attendees. But Internet service quotes for hotels and venues can be frustratingly high, and you may wonder why they are so expensive.

The truth is, even the Internet is not a simple service that can be easily standardized. Every venue is different, and every event size and type of event has different audiovisual needs and expectations.

To ensure a smooth and flawless AV experience for your attendees, you need to consider many factors, such as the layout of the venue, the format and duration of the event, the number and type of devices that will be connected, the content and quality of the audio and video, and the security and reliability of the network.

All these factors add to the complexity and cost of event Internet. You may need to set up temporary infrastructure, such as routers, switches, cables, and antennas, to extend the coverage and capacity of the existing network. You may also need to purchase or rent additional bandwidth to accommodate the high demand and traffic of your event. Moreover, you may need to have redundant systems and backup plans in case of technical issues or failures.

To complicate matters, you may also have to deal with the intricate relationships between hotels, audio-visual services, and white-label network operators. These three parties collaborate to provide events Internet, but they also have their interests and agendas. For example, some in-house AV companies may use the high cost of event Internet as leverage to persuade you to use their services, rather than external AV companies. This can limit your choices and affect your budget.

But don’t worry, there are ways to negotiate your Internet bill for events and get the best AV experience for your event size and type of event. In this blog post, we will share some tips and tricks on how to do that and reveal the behind-the-scenes reality of event Internet. Stay tuned!

Some forward-thinking brands, such as “Marriott,” attempted to standardize pricing around a decade ago. But the key to understanding why event Internet costs can be so high lies in the intricate web of relationships between hotels, audiovisual (AV) companies, and white-label network operators. Let’s delve into the details and explore why this pricing puzzle is anything but straightforward.

The Three Parties Involved: Hotel, In-House AV Partner, and Remote Network Operator

When it comes to the event Internet, it’s essential to recognize that there are three significant parties in the mix: the hotel, the AV company, and the white-label or network operator. These three entities collaborate to provide seamless Internet services at events. Each plays a unique role in delivering a connection that meets the demanding needs of event attendees, for the most part. However, sometimes the entire infrastructure is owned by the in-house audiovisual provider, which means that they’re responsible for the entire operation and cost.

  • Hotel Responsibility: The in-house IT department typically handles everything from the wall in. This includes ensuring the infrastructure inside the venue is up to par. However, when it comes to internet services from the wall out, the hotel often hands the reins over to the AV partner.
  • AV Company’s Role: The AV company takes on a crucial role in setting up and managing the network required for the event. This encompasses not only equipment and labor but often extends to providing “3rd party” IT expertise, which sometimes is part of the company but not necessarily allocated to that specific property. This complexity can substantially raise the overall cost of Internet services.
  • White-Label Network Operator: The third piece of the puzzle is the white-label network operator or the company that remotely controls the network. They are responsible for ensuring the network is secure, reliable, and high-performing. While the hotel commands money for this service, the network operator also charges a fee.

Behind the Scenes: The Complexity of Event Internet Costs

  1. Equipment and Labor: The AV company is tasked with setting up the necessary equipment, including routers, switches, access points, and cabling. They also provide the labor needed to install and maintain the network throughout the event.
  2. Third-Party IT Expertise: To ensure a seamless experience for event attendees, the AV company may bring in a third-party IT expert. This expertise comes at an additional cost, adding to the overall expense.
  3. Service Fee: The AV company charges a service fee for its expertise in delivering reliable Internet services during the event. This fee covers planning, setup, and technical support.
  4. Insurance and Taxes: Additional costs can be incurred for insurance to protect the equipment against damage or technical failures. Taxes on equipment and services can also contribute to the overall cost.
  5. Hotel’s Commission: Hotels often receive a substantial commission, typically 50% or more, for allowing the AV company to provide Internet services on their premises. This adds to the overall cost and can sometimes be a source of frustration for event organizers.

Tips for Negotiating Your Internet Bill

  1. Do Your Research: Before signing any hotel contract, do your homework. Investigate what other companies are offering in your area. Consider enlisting the services of Savvy Gatsby, who can handle this research for you. Their experts know the market and can help you find the best deals.
  2. Be Prepared to Walk Away: If your hotel isn’t willing to negotiate, don’t be afraid to consider other options. Many hotels are unwilling to lose revenue from food and beverage services for the sake of internet charges. Remember, the internet is not as expensive for them as full-time employees like chefs, cooks, and banquets.
  3. Specify Your Bandwidth Needs: When dealing with audiovisual companies, be specific about your bandwidth requirements. Avoid requesting excessive amounts of bandwidth that won’t be utilized. This can help reduce costs.
  4. Politeness and Persistence: When negotiating with in-house AV providers, maintain a polite and respectful demeanor. Recognize that they often hold the upper hand in negotiations. Be persistent, and don’t give up if you don’t receive the desired discount immediately. If necessary, escalate the matter to the hotel management, as they often have the authority to order the AV team to assist.
  5. Be Willing to Compromise: While you may not secure the exact discount you desire, you can still save money through negotiation. Be flexible and open to compromise.

Streamlining Your Event: A Savvy Gatsby Run of Show Guide – Savvy Gatsby

Take Control of Your Internet Costs with Savvy Gatsby

Now, here’s where Savvy Gatsby enters the picture. Savvy Gatsby specializes in negotiating audiovisual and entertainment bills, and they have a team of experts who understand the industry’s intricacies. They know how to get the best deals from technology providers.

So, when you find yourself grappling with complex Internet costs for your event, you can rely on Savvy Gatsby to be your ally. They will negotiate with your AV provider on your behalf, using their industry knowledge and negotiation skills to secure the best deal. And the best part? If doesn’t save you money, you don’t pay them anything.

In a world where Internet costs can skyrocket and the web of relationships between hotels, AV companies, and network operators can be bewildering, Savvy Gatsby simplifies the process. They can help you secure the best technology deals for your event, ensuring you get the most value for your investment. Your event deserves the best, and Savvy Gatsby can make it happen.

Reach out to Savvy Gatsby. Visit our website to learn more about how Savvy Gatsby can help you navigate the intricate world of event technology. Your next event is about to become a lot more cost-effective and efficient.

High-Quality Projector or Display: A high-resolution projector or large-screen display ensures that presentations and documents are displayed clearly for everyone in the room. Integrated Audio System: Crystal-clear sound is crucial for effective communication. This may include ceiling-mounted speakers, microphones, and acoustic treatment to minimize echoes. Video Conferencing Equipment: For remote participants, a high-definition camera and microphone array are essential. This enables seamless video conferencing and collaboration. Interactive Whiteboard or Touchscreen Display: A touchscreen display or interactive whiteboard allows for real-time annotation, drawing, and interaction with on-screen content. Control System: An intuitive control system, often integrated into a tablet or touchpanel, makes it easy to manage all audiovisual equipment, including lighting and shades. Wireless Screen Sharing: Wireless presentation technology allows users to easily share their screens from laptops and mobile devices, enhancing collaboration. Quality Cabling and Connectivity: Ensure that all devices can be easily connected to the AV system with reliable cables and adapters. Video and Audio Recording: For archival or review purposes, consider video and audio recording capabilities, ensuring that meetings can be captured and revisited. Remote Control and Support: A remote control and support system can troubleshoot issues in real time and ensure that the AV setup is always operational. Security Measures: To protect sensitive information, the boardroom AV system may include security features like encrypted communication and access controls.
Boardroom Meeting Equipment

Leave a Reply

Your email address will not be published. Required fields are marked *

© 2024 All The Rights Reserved